How to Add Hyperlinks in Word

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When you create a Microsoft Word document that you plan to share with others, you can take it a step further by including hyperlinks. You can link to a web page, file, location in your document, or email address. Your readers then simply click on the link rather than taking further action themselves.

In addition to being useful to your readers, links can also benefit you. They are great for checking your references, doing more research, opening another file or navigating through your document, just select the link.

Here we will show you how to add hyperlinks in Word to the above mentioned items.

Link to a webpage in Word

Linking to a specific website or webpage is a good way for your readers to visit a source you mention.

Step 1: Select the text from your Word document that you want to link. You can do this by dragging your cursor over it, which highlights it.

2nd step: Go to the Insert tab, select Connections > Linkand choose Insert a link. You can also right-click text, jump to Link and choose Insert a link in the context menu.

Step 3: When the Insert Link window opens, choose Existing file or web page to the left.

Step 4: If you recently viewed the page, it may appear in the list for you to select. Take Browsed Pages in the central window and choose the page. It then appears in the Address box.

If you don’t see the page in the list, type or paste its URL into the Address box.

Pages browsed in the Insert Link area in Word.

Step 5: Select OKAY to apply the link.

Step 6: You will then see the text you selected in your linked document, which is blue and underlined. When you select the link, the site or page opens in your default web browser.

Text related to a website in Word.

Link to another file in Word

Hyperlinks are useful to you as an author by linking to another file, such as a document, spreadsheet, or something else related to your current document.

Step 1: Select the text from your Word document that you want to link.

2nd step: Go to the Insert tab, select Connections > Linkand choose Insert a link or right-click, move to Link and choose Insert a link.

Step 3: When the Insert Link window opens, choose Existing file or web page to the left.

Step 4: Select the file by doing one of the following:

  • Picking out Current folder if the file is in the same folder as the current document and select it.
  • Take Recent files if you recently opened or created the file and select it from the list.
  • Enter the full file path in the field Address box.
Current folder in the Insert Link box in Word.

Step 5: Select OKAY to apply the link to your text.

Step 6: You will then see the selected text in your linked document. When you select the link, the file should open.

Text linked to a file in Word.

Link to a place in the document

If you have a long document, you may want to link to particular sections for easier navigation. You can link to headers, bookmarks, or the top of the document.

Step 1: Select the text from your Word document that you want to link.

2nd step: Go to the Insert tab, select Connections > Linkand choose Insert a link or right-click, move to Link and choose Insert a link.

Step 3: When the Insert Link window opens, choose Place in this document to the left.

Step 4: You will see a list of options on the right. If you don’t have any headers or bookmarks, you’ll only see the Top of document option.

Select the location of the document you want to link to and choose OKAY to apply the link.

Place in this document in the Insert link box in Word.

Step 5: You will then see your selected text linked in your document. When you select the link, you must navigate to that location in the document.

Text linked to a title in the Word document.

Link to an email address

You may have a contact list in your document or your own email address for readers to contact you. You can link to an email address and optionally include a subject line.

Step 1: Select the text from your Word document that you want to link.

2nd step: Go to the Insert tab, select Connections > Linkand choose Insert a link or right-click, move to Link and choose Insert a link.

Step 3: When the Insert Link window opens, choose E-mail address to the left.

Step 4: In the Recently used email addresses box, you can see the email address you want to use. If so, just select it.

If you don’t see the email address listed, enter it in the E-mail address box near the top.

Step 5: Optionally include the Matter in this box. This automatically fills the email with this subject line, making it easier to find in the recipient’s inbox.

Email address in the Insert link box in Word.

Step 6: Select OKAY to apply the link to your text.

Step 7: You will then see the selected text in your linked document. When you select the link, a new message window should appear in your default messaging application.

Text linked to an email address in Word.

Edit, copy or delete a hyperlink in Word

After adding a link to your Word document, you may want to make a change or remove the link. You may also want an easy way to copy the link and paste it somewhere else rather than opening it.

Right-click the link in the document and do one of the following:

  • Select Edit Hyperlink to make a change. This opens the same window you used to add the link.
  • Take Copy hyperlink to put the link in your clipboard. You can then stick it where you need it.
  • Picking out Remove hyperlink to remove the link. Your text remains but becomes unlinked.

Whether you want to include a link for readers or just for yourself, it’s simple to do in Microsoft Word.

Now that you know how to add hyperlinks in Word, learn how to add a watermark or how to use headers and footers.

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